Terms & Conditions

Terms and Conditions

These terms and conditions (“Terms”) govern registration for and attendance at the International Aviation Law Conference 2026 (the “Conference”), organised by Hudson Morgan Williams Solicitors (“HMW”, “we”, “us” or “our”). By registering you agree to these Terms. [Draft for HMW review.]

1. The Conference

The Conference takes place on Friday 6 November 2026 at the Çırağan Palace Kempinski, Istanbul (08:30–18:00). A separate Gala Dinner is held on Thursday 5 November 2026 at Feriye, Istanbul, and is by invitation only. The programme, speakers, timings and venue are correct at the time of publication but may change — see clause 6.

2. Registration and eligibility

  • Registration is completed through our online registration page and is confirmed once payment has been received and we have issued a confirmation email.
  • You are responsible for ensuring the information you provide is accurate and up to date.
  • The Conference is intended for legal, aviation and industry professionals. We may decline or cancel any registration at our discretion.

3. Fees and payment

  • The delegate fee is €250 per attendee for the Conference Day. [Confirm whether the fee is inclusive or exclusive of VAT.]
  • Payment is made online at the time of registration and is processed securely by our payment provider, Stripe. We do not store your full card details.
  • Your place is not confirmed until payment has been received in full.
  • The fee includes access to the conference sessions and the refreshments and lunch set out in the programme. Travel, accommodation and the Gala Dinner are not included.

4. Changes, transfers and cancellations by you

  • Cancellations and transfers must be notified in writing to london@hmwlaw.co.uk.
  • A full refund, less any payment-processing charges, is available for cancellations received in writing at least 30 days before the Conference. No refund is available for cancellations made after that date, or for non-attendance.
  • You may transfer your place to a colleague at any time before the Conference by giving us the substitute delegate’s details in writing.

5. Changes or cancellation by us

We reserve the right to alter the programme, speakers, timings, format or venue where necessary. If the Conference is cancelled by us, our liability is limited to a refund of the delegate fee paid. We are not liable for travel, accommodation or other costs. We are not responsible for failure or delay caused by events beyond our reasonable control (including illness, strikes, extreme weather, travel disruption or government action).

6. Conduct

Delegates are expected to behave professionally and to comply with the venue’s rules and the reasonable instructions of our staff. We may refuse entry to, or remove, any person whose conduct is disruptive, unlawful or unsafe, without refund.

7. Photography, filming and recording

The Conference may be photographed, filmed or recorded. By attending you consent to appearing in such material, which we may use for reporting, archival and marketing purposes. If you do not wish to appear, please tell a member of our team on the day.

8. Data protection

We process your personal data in accordance with our Privacy Policy.

9. Liability

Nothing in these Terms limits liability for death or personal injury caused by negligence, for fraud, or for anything that cannot be limited by law. Subject to that, our total liability arising out of or in connection with the Conference is limited to the delegate fee you paid.

10. Governing law

These Terms are governed by the laws of England and Wales, and the courts of England and Wales have exclusive jurisdiction. [Confirm preferred governing law and jurisdiction given the Istanbul venue.]

11. Contact

Hudson Morgan Williams Solicitors — london@hmwlaw.co.uk. SRA numbers 598040 and 8014317.